Lake Tahoe Wedding Coordination Services
On your wedding day as a bride you don't want to spend your time worrying about who is scrambling to fulfill individual duties. Vendors should not be left to battle over items like what time the first dance will take place. By having a Coordinator this the best way to ensure that every little detail from music to rings to the gift collection at the end of the event is guaranteed. This way you can be assured that the aisle runner has been rolled out or that unexpected guest has been taken care of. You Coordinator will be the one to take care of many of these details.
We believe that each wedding or event is unique and different. Our packages are designed so that your special day is designed with your individual style and interests in mind. We like to take the time to really understand your vision and to get to know you personally. Based on the level of involvement needed, we will provide you with a no-obligation proposal.
Included in all our Packages
These tasks may seem so little, but they can add up and set the mood for your special day. Relax and have a worry-free wedding
Wedding Day Coordination Duties
- Early arrival to ensure that the set-up at your venue is correct
- Receiving Deliveries and greeting vendors on wedding day
- Cue musicians or cut music for ceremony
- Helping wedding party / guests who have special needs
- Lining up and cueing the wedding party to walk down the aisle
- Making sure wedding dress and train are perfect
- Coming to the rescue of a crying guest/flower girl
- Gathering family members/wedding party for photographs
- Making sure all the finishing touches are in place
- Ensuring proper placement of guest seating/place cards/wedding favors
- Wedding programs/bubbles/exit petals/disposable cameras are taken care of
- Cue service for reception
- Answer guests questions and concerns
- Assisting DJ or MC throughout the day
- Keeping track of specialty items and packing up at the end of service
- Distributing gratuities or final payments to vendors on your behalf
- Arranging transportation with limousine drivers
- Personally pack up automobile with gifts
- Ensure vendors provide services as requested
- Personally assist Bride and Groom as needed
Two Mouths-Out Day of Event Coordination
This package is custom-tailored to each wedding/event. Please call or contact us by email for your complimentary coordination consultation.
A perfect option for the bride and groom who has already taken care of most items themselves. We will make sure everything is taken care of, check to make sure that all the necessary services are taken care of, and help you with any last minute details. This package includes three comprehensive detailed planning meetings
- Initial Complementary Consultation
- First appointment is with wedding planner in person or by telephone or email. The importance of this meeting is to go over all the plans made to date, discuss theme, color, style and complete wedding design if needed. We will also be collecting all your vendor contracts along with setting charts and layouts if needed.
- Second appointment will take place at wedding/reception venue if possible. We will walk through the grounds and map out every detail with you, or contact you with the details. This will be following by cake, food tastings if possible.
- Third appointment will be a time-line meeting. We will go through with me all parts of your itinerary that we have created for you…. making sure everything has been taken care to ensure peace of mind for you on your special day.
One Mouth-Out Day of Event Coordination
- Initial Complementary Consultation
- Unlimited calls and emails with Bride, Groom and Family
- Basic Follow-up coordination calls to vendors confirming all details
- Coordination of your rehearsal for up to two hours. At this time we will provide a mini-itinerary for your wedding party and family
- Unlimited coordination hours on your wedding day
- Includes one personal wedding assistant
- For groups of 100 or more an additional assistant is mandatory at an additional charge
The Classic Coordination Package
Pricing on this package is custom-tailored to each wedding or event. Since not all weddings can take advantage of all the items this package includes please call or email to schedule your complimentary consultation.
The Classic package works well with the bride and groom that would like a coordinator to guide them along the planning process. This package is designed to have all the benefits of a full -service coordinator with six in-person consultations and unlimited discussions via emails and telephones.
- Initial Complementary Consultation
- Unlimited Consultations via telephone/email
- Six in-person consultations
- Unlimited vendor referrals
- Attend two vendor appointments of your choice
- Event design and décor discussion
- Etiquette advice
- Attend final tasting appointments
- Collect and review vendor contracts
- Creation of Day of Event itinerary and reception floor plan
- Design custom wedding calendar and checklists
- Finalize vendor confirmations and finalize directions for the event
- Attend rehearsal for up to two hours
- Oversee vendor commitments
- Unlimited day of the event coverage
- Includes Personal wedding assistant. For groups over 100 additional assistants are required
The Premiere Coordination Package
Pricing on this package is custom-tailored to each wedding or event. Since not all weddings can take advantage of all the items this package includes please call or email to schedule your complimentary consultation.
This package works well with the bride and groom that would like assistance with their wedding planning from the very beginning stages until the last guest leaves. This package includes full access to all our innovative and creative ideas.
- Initial Complementary Consultation
- Detailed budget planning meetings
- Unlimited Consultations via telephone/email/ in-person
- Unlimited vendor referrals
- Assistance with vendor selections and all contracts
- Attend and oversee all vendor appointments
- Collect and review vendor contracts
- Oversee all vendor commitments
- Finalize all vendor confirmations and instructions for event
- Full event design and décor discussion
- Full Etiquette advice
- Creation of Day of Event itinerary and reception floor plan
- Design custom wedding calendar and checklists
- Research activities and special events for your guests
- Personal concierge service: Hotel accommodations, travel arrangements, room blocks, gift baskets . . . all those little but have to do details
- Assistance with planning bridal /groom rehearsal lunch or dinner or day after.
- Provide full service at wedding rehearsal
- Provide full direction and orchestration of your wedding and reception ceremony
- Unlimited management of the day of the event coverage
- Collection of any wedding items at rehearsal and day of event
- Includes Personal wedding assistant for the day. For groups over 100 additional assistants are required
